If there's one consistent issue plaguing the majority of today's businesses, it is security, hands down. Document security is one area of security that often requires time and dedication, and it's a security concern that can be especially worrisome. After all, documents hold sensitive information, ranging from clients' personal information to business plans that your competitors would love to get their hands on.
Fortunately, there are actions you can take to ensure you've got a robust security plan covering your business and its document handling. To help you get started, we've compiled three key questions you can ask right now to both mitigate security problems and help you understand what else you need to do to cover your assets.
1. How Are You Utilizing Paper?
If you have an over-reliance on paper, you probably have some security gaps in your business. For example, companies that print copies of everything to share with teams often don't think about where those papers end up after meetings or once employees read the information. Without strategies to gather and safely dispose of sensitive documents, there are ongoing security threats lurking all over the office.
Additionally, when employees can print anything from any location, there are even more threats at play. Businesses that don't put print policies into action tend to have greater security flaws that organizations that implement procedures that reduce erroneous printing (and deter printing of sensitive files).
2. Where Are You Storing Files?
If your organization is still using filing cabinets, that's yet another security concern. Not only is there the possibility of malicious threats, but there is also the question of what happens in the event of a catastrophe. If any of those files are destroyed in a fire and flood and are not backed up elsewhere, you can have a big problem if those files are related to regulatory compliance or hold important company information.
3. Who Has Access to Sensitive Documents?
As your business grows and evolves, you must take into account who has access to documents and files. Plenty of businesses disregard this early on in their business, and in many cases that's fine. But as more files are generated and as employees come and go, it's important to address access and set up new parameters.
There are plenty of options for controlling access, printing, and document handling. One of the easiest ways to put new policy into action, address gaps in security, and overhaul your document habits is to add a service from EDGE.
Our Document Security program takes the guesswork out of all things related to security. Let us tell you how this can work for your business. Contact us today!
