Your printing fleet deserves just as much consideration when it comes to security as your IT network. If left unsecured, your devices will be vulnerable to hacking and other threats. Here are four ways to improve your document security.
1. Invest in Security
All of your printing devices should be integrated into your business security controls and procedures. Even if machines say they have built-in security they still need to be included. After that change the default password and restrict user access that only lets known IPs connect to your print devices. Finally, only registered users should be able to access and use your printing fleet.
2. Monitor Your Network
Keeping an eye on activity within your printer fleet is not overreaching, you need to know if any suspicious activity pops up. This can also present opportunities to educate employees on best practices. If you notice that security is compromised or inappropriate printing is occurring you’ll know before it’s a problem.
3. Use Testing Techniques
You don’t have to wait for a hacker to attack your system to figure out where the holes are in your document security. A vulnerability assessment will help you identify weak spots so that you can fix them before someone with malicious intentions does. A third party system can also employ these testing techniques.
4. Patch and Update Security
Your software does not permanently insure document security without updates. You should regularly patch and update firmware and security software. If you let it go you leave yourself and your data vulnerable to outsiders.
Actively working to improve your document security is the best thing you can do for your business. Putting process into places isn’t enough. There needs to be ongoing monitoring, testing, and updating. To learn more about document security, call us today!
