Today, businesses find themselves standing at a crossroads facing a critical decision. With some markets shrinking and others exploding, change is in the air. One constant element within every business, no matter how small or how large, how old or how new, is document management. With efficient systems in place, a constricting market can be endured until economic activity rebounds, but with old, paper-laden structures, growing businesses can’t make the most of a bountiful business uptick.
A facile, scalable document management system (DMS) will change the future of businesses. While it may be impossible to achieve a totally paperless business environment, with today’s technology and easily available internet bandwidth, the need for paperwork can be greatly reduced along with the costs inherent in the management of paper documents.
The Cloud is Your New Best Friend
Once upon a time, on-site computers with large-capacity hard drives were the best thing that ever happened to business. With document storage split between digital and paper files, a new era of productivity came into being. However, within the last 10 years or so, some big-name companies invested heavily in industrial server hardware and information technology so that, today, they make their tremendous application and storage capabilities available for hire.
With Software as a Service (SaaS), your company need not expend the vast amounts of capital necessary to avail yourself of the power of secure digital document creation, exchange and storage. You also won’t need to feed the constant budget drain of an IT department to keep your infrastructure chugging along.
Scalability
With SaaS, companies can design or choose a DMS that fits their organization like a glove. Should your enterprise grow, so too can your DMS. If you experience a downturn for a little while, your digital DMS can accommodate that, too. You can instantly add new users and functionality or turn them off to keep your cash flow tight to your revenue reality.
Organize for Success
Even in small companies, if wrangling paper becomes a frequent game of find-the-file, staff performance suffers and client relations can sour. How much more so, then, in a large organization? Digital DMS systems that allow your workers to create, share, collaborate and store documents from one central program keep the workflow organized and moving freely with very little frustration. Files are always available to authorized users.
Document Management is Affordable
Along with scalability comes such an array of plan options that any business can afford some type of digital DMS according to their means. Indeed, an organization that rejects upgrading its paper-filled document management system does so at its own peril. Digital systems keep your information at your staff’s fingertips anywhere in the world all day, every day.
Tasks that used to take a day or two to complete can now be done in mere hours. The competitive advantages of this speed of service become more evident as companies make the switch, leaving the paper-bloated, over-staffed enterprises slogging along like dinosaurs.
At EDGE Business Systems, we can advise your company on the many business solutions for document management systems. Since every business is unique, a comprehensive TruView Assessment will reveal where your DMS is strong or weak. Contact us today to speak with a friendly, expert representative and take the first step to a bright business future.
