When scanning documents, it’s important to remember that your information can be compromised if security measures are not present. An outside party can find their way into your data unless you take the following security measures.
Security Tools
Encryption: Data that is sent over networks from a scanning source need to be encrypted. This means that if someone intercepts the information, it is unreadable because the encryption has jumbled it up. This is the first step in protecting files from being compromised in the scanning and uploading process.
Redaction: Certain lines of information are removed from a document during redaction which makes reading the file impossible. Use this after scanning something when you are indexing it. It can also be useful to limit access afterward.
Remote Key Entry: After scanning, the indexing process leaves your data open to whoever. A remote key entry will allow operators to see specific lines of information instead of the whole document.
Limited Designations: Instead of your file going wherever after scanning, you can program your device to have limited designations. This prevents your data from being compromised by theft.
OCR: OCR is optical character recognition which means the scanner can recognize the writing on a page. This tool can limit the amount of time your data is met by human eyes.
A document scanning service should be able to provide all these tools to guarantee that your data is kept safe.
The Importance of Digital Security
Once your documents finish the scanning process, their level of security should not decrease. Make sure that you have passwords installed, encryption, and a disaster recovery plan. Digital files are beneficial, but are also prone to other security issues.
To learn more about the scanning process and how to keep data secure, call us today.
