Today's businesses have significant security responsibilities. You can't just put passwords on your computers and call it good. Instead, you have to protect both online and offline data with a variety of in-depth processes. But the good news is that as long as you know what you're up against, you can make it happen.
Focusing on Security
The best way to think about document security is to split it into its two most basic categories: online and offline. This makes it easier to focus your efforts, stay organized, and feel confident that you're covering all your bases. Of course, neither type is necessarily more important than the other. Instead, you want to balance your attention so that files of all kinds are safe in your care.
Here's a breakdown of the two types of document security!
Online
Online security is complex and fast-moving, but with a little research and a lot of vigilance, you can keep your data safe. Security solutions for online needs include:
- user authentication,
- version control,
- document redaction,
- encryption,
- strong passwords,
- good online habits,
- and digital document management tools.
Offline
Offline security seems easier, but in reality, it includes a lot of "blind spots" that too many companies overlook. (For example, leaving one document on the printer tray can quickly become a huge security issue--if the document falls into the wrong hands, that is.) Focus on these things when it comes to physical files:
- appropriate organization,
- locking file cabinets,
- access control,
- off-site file storage,
- good printing habits,
- and security systems.
Are you looking for document security solutions to protect your files both online and offline? Contact us today to get started!
