If your organization deals with sensitive documents, you know what a challenge it can be to handle all the security concerns that come with them. From government regulations about document handling to your commitment to clients to maintain confidentiality, there are a number of implications with every sensitive document.
While keeping digital files safe is one of the highest priorities of today's business, there are still causes for concern with printed documents as well.
Security Concerns
Sensitive documents can include business plans, employee salaries, financial documents, customer information, and more. In the wrong hands, these documents can provide confidential information to people who shouldn't have it, and the results have the potential to be catastrophic. Companies can be subject to reduced consumer confidence, lost business, and even lawsuits.
At the printer, some of those issues can arise from:
- Printing documents automatically, without passcodes or ID scanning to release them
- Leaving sensitive documents in the tray, or not taking the entire print job out
- Storing files the device's hard drive, which many printers and MFPs do by default
Security Solutions
Fortunately, there are solutions to these security issues. Xerox printers, for example, offer Secure Print, which lets you control how and when your documents are printed. Many devices have various security features, such as requiring passcodes or ID badge scans to print. And, once you find out how your printer stores print jobs, you can wipe the memory or prevent automatic saving when needed.
For additional security functions, EDGE Business Systems offers Document Security, so you can implement the best in security features for your office.
Want to learn more about using your printer's security features? Interested in additional layers of security for your organization? EDGE has the solutions you need for today's security concerns. Contact us today to learn more!
