Paper products are disappearing in any quick fashion, but many companies understand the importance of limiting their consumable waste. Instead of always choosing to print on paper, businesses are beginning to transition to digital systems. Scanning documents is a large part of taking your paper files to a digital storage system as well as changing your current processes.
Why You Should Transition Your Systems
Relying on paper-based processes undermines your productivity and is expensive. You are spending money on ink or toner and paper that is eventually thrown away. Most of the time these paper-based processes can be done online. When you focus on digital systems, you save money and create sustainable practices.
Digital Systems
There are many examples of processes that can be digitized and we will focus on just a few. First, when you are onboarding new employees, they have forms to fill out and packets to read through on company protocols. Generally, these processes require a mountain of paperwork. You can complete these forms electronically and accept electronic signatures. Training manuals can also be sent as pdfs. Another example is any kind of paperwork that you require customers to fill out. Have online forms set on your website instead of printing out forms. Moving data from paper to digital every time a form is completed is unnecessary
Take Advantage of a Scanner
While you transition your systems to digital processes, you may have information on paper that needs to go into your database. Instead of manually entering every form, take advantage of a scanner. Scanning documents expedites the digital process. Scanning can even be done to with OCR or optimal character recognition so that your word processor translates where each row should be entered into a spreadsheet.
To learn more about scanning and going digital, call us today!
