Your print fleet drives your business’ handling of documents throughout your offices and your greater organization. Regardless of the number of devices in your office, having a plan for printing is an essential order of business to see your process streamlined. While we often talk about the benefits associated with managed print services, we want to spend some time talking about the risks associated with not enlisting managed print for your print process.
Security Risks
Every business prints documents with information meant for only a few eyes. In the business world, documents often share data and information that could put a company at risk should the information be shared with the wrong audience. Documents with confidential information, correspondence, and salary details can bring problems to your company when they are leaked.
Managed print services help address these issues and protect documents from unwanted viewers. Here are some solutions to security risks:
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Personal Printers – If specific staff members continuously print and scan confidential documents, providing them with a personal printer is an effective way to secure information.
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Credential Verification – Various methods can be applied to require employees to sign in to a printer before they can print documents.
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Hard Drive Data Encryption – Since printers are linked to networks and internal hard drives, hard drive encryption will protect documents from hackers.
Sustainability Risks
Printers experience wear-and-tear the more they are used throughout your company. Managed print services do not solve wear issues, but they provide you with the best options to optimize and streamline a printer’s use. Managed print will address equipment use issues and help manage supplies like paper and ink.
Some solutions include:
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Software to Monitor Use: Software’s can help identify where most printing occurs and then offers solutions for equipment and supply needs.
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Credential Verification: Requiring a sign in for printer use will reduce the amount of waste at the printer.
If you’re ready to see how managed print services can benefit your company, contact EDGE Business Supplies today!
