EDGE Blog

How to Choose the Right Copier Brand for Your Business In 2026

EDGE Marketing — Tue, 11 Aug 2026 18:11:54 GMT

There is no single best copier brand. Canon, Xerox, and Lexmark each earn their place in different environments, and the right choice depends on your print volume and on how documents actually move through your business. EDGE services all three as an independent dealer, with no manufacturer quota pushing us toward any of them. Here is how we actually decide which brand to put in front of a client.

One more reason this comparison matters right now: two of the three names on this page are now the same company. Xerox completed its acquisition of Lexmark in July 2025, and that changes part of the calculation for buyers.

Key takeaways

No brand wins everywhere. Canon, Xerox, and Lexmark each fit a different kind of print environment.
Canon is the strong general-office choice, known for image quality and dependable A3 multifunction devices.
Xerox stands out for workflow apps and automation built into the device through its ConnectKey platform.
Lexmark focuses on A4 devices and vertical industries, with print management built deep into the hardware.
Xerox completed its $1.5 billion acquisition of Lexmark on July 1, 2025. Both brands continue today, but buyers should ask about long-term roadmaps.
The dealer behind the machine shapes your real cost more than the logo on it. Service response and honest fleet sizing are where budgets are won or lost.

How to Get Out of a Copier Lease in Georgia: Buyout Options, Real Costs, and When Switching Is Worth It

EDGE Marketing — Tue, 11 Aug 2026 17:16:36 GMT

Yes, you can get out of a copier lease early, though rarely for free. The most common path is a buyout, where you pay off the remaining balance to close the contract. You can also transfer the lease to another business, or, in narrow cases, exit because the leasing company failed to hold up its end. Which option fits depends on what your contract actually says.

This guide covers what a buyout really costs and the one offer to be careful with. It also gives you a straight way to tell whether switching providers is worth it for your Georgia business.

Key takeaways

A buyout is the most common way to end a copier lease early, though a lease transfer or an exit for non-performance can also work.
A buyout usually costs the sum of your remaining payments, sometimes plus an early termination fee or the equipment's residual value.
Check the automatic renewal clause first. Many leases require 60 to 90 days of written notice or they renew for another full term.
When a dealer offers to "pay off your lease," the balance is often rolled into your new payment. Ask to see the full number before signing.
Switching providers is worth it when poor service or hidden fees are the real problem, as long as the new total cost beats your buyout.

Is Your Office Printer a Security Risk? A 10-Minute Self-Audit for Your Print Fleet

EDGE Marketing — Tue, 11 Aug 2026 16:51:26 GMT

Yes, your office printer can be a security risk, and in most offices it is the least protected device on the network. A networked printer or copier is a computer with a hard drive, an operating system, and a network connection, and it handles some of the most sensitive documents your business touches. Print industry research firm Quocirca found in its 2026 study that 67 percent of organizations experienced at least one print-related data loss in the past year, with the average cost of a print-related breach now above $1.3 million.

The good news is that the biggest gaps show up in a check you can run yourself in about ten minutes. Here is the audit we would run on your fleet, laid out so you can run it first.

Key takeaways

Modern printers and copiers store document images on internal drives, hold network credentials, and run their own operating systems.
Quocirca's 2026 research found 67 percent of organizations had a print-related data loss in the past year, at an average cost above $1.3 million per breach.
The most common gaps are factory-default admin passwords and firmware that has never been updated.
Uncollected pages sitting in output trays remain the most frequent real-world exposure in shared offices.
An end-of-lease data wipe should be written into the contract. Devices routinely leave buildings with years of stored images on board.

Managed Print Services for Georgia Schools & Universities

EDGE Marketing — Wed, 29 Jul 2026 18:13:54 GMT

A practical guide from EDGE Business Systems — Roswell, GA

HIPAA Compliant Printing: A Guide for Healthcare IT

EDGE Marketing — Thu, 23 Jul 2026 18:33:40 GMT

The short version: In healthcare, every printer, copier, and scanner is part of your HIPAA footprint. Protected health information (PHI) flows through intake forms, patient records, billing, and prescriptions — and the moment a document hits an output tray, a shared scan folder, or a device hard drive, it becomes a potential exposure. The fix isn’t another binder of policies; it’s building security into the document workflow itself: secure print release so PHI never sits unattended, role-based access to devices and destinations, audit logs that prove who did what, and secure storage and disposal. EDGE helps healthcare organizations close those gaps across their entire fleet.

How Much Does It Cost to Lease a Copier in 2026?

Admin — Mon, 22 Jun 2026 14:47:13 GMT

Short answer: Most Atlanta businesses lease an office copier for roughly $100–$600 per month, with high-volume and production machines running $600–$1,500+ per month. But the monthly number is the least useful part of the answer — what actually determines your cost is print volume, color vs. black-and-white, the lease term, and (most of all) what is bundled into the agreement.

PaperCut for Law Firms: Secure Print, Cost Recovery & Audit Trails

Admin — Thu, 18 Jun 2026 17:45:13 GMT

The short version: PaperCut gives law firms three things they care about most: confidentiality, accountability, and cost recovery. Secure print release keeps privileged documents from sitting in output trays. Cost recovery lets a firm bill print, copy, and scan back to the right client matter instead of absorbing it as overhead. And detailed logging — plus optional print and scan archiving — creates an audit trail of who handled what. Because PaperCut is vendor agnostic, it works across the copiers and printers you already have. EDGE deploys and manages it all.

Major Changes Are Coming to Print and Scan: Is Your Organization Prepared?

Admin — Mon, 15 Jun 2026 11:25:51 GMT

The way organizations print and scan is changing — and faster than most IT teams expected. There has been a serious shift away from on-premise architecture toward the cloud, and ever since COVID accelerated remote and hybrid work, the requests landing on IT desks look very different than they used to. Clients are asking to scan straight to the cloud. They want consistent default settings pushed out everywhere — black and white, single-sided — without chasing every workstation. And new requirements like Windows Protected Print are quietly reshaping what a “normal” print environment looks like.

PaperCut Security & Logs: How to Protect and Audit Your Print Environment

Admin — Mon, 15 Jun 2026 11:24:17 GMT

The short version: PaperCut gives you visibility and control over everything that prints, copies, scans, and faxes in your organization. Secure print release holds jobs at the device until the user authenticates with a PIN or badge, so sensitive documents never sit in an output tray. Detailed logs let you see and filter who printed what and when for auditing and compliance. And optional print and scan archiving can save an actual image of a job — so even a deliberately renamed document is captured. Together, these tools raise your security posture around printing and scanning without slowing your users down.

Manufacturer Industry News: Updates to Xerox DocuShare Flex

Admin — Wed, 31 Dec 2025 16:20:57 GMT

Keeping up with all the latest news, changes, and updates in the business world can really benefit your company. A great place to start is with manufacturer industry news--that way, you can learn about the latest tech just in time to integrate it into your workflows. Today, we'll help you do just that by taking a look at one tool in particular: DocuShare Flex from Xerox.

What is DocuShare Flex?

There's a great big world of workflow solutions out there, but when it comes to integrated content management and superior tools, there's no one better than Xerox. The DocuShare Flex platform allows you to handle content management tasks from anywhere, allowing you to communicate, organize data, complete tasks, and even automate your workflows. Essentially, it takes multiple functions and puts them all in one place, minimizing the need for IT support and letting you focus on what's happening rather than how it's happening.

Important Updates

Today's biggest industry news is that Xerox has updated DocuShare Flex to be even faster and more efficient. Let's take a look at what you can expect!

Advanced communication

Need to create a form? Sick of manually filling out every document? Looking for a better way to introduce new employees to your workflows and goals? DocuShare Flex can do all this and more, thanks to new updates.

New financial tools

The new and improved DocuShare Flex is now more efficient than ever when it comes to financial tools. By allowing you to automate manual tasks, organize invoices, capture data, and auto-fill forms, DocuShare Flex could become your new best friend.

A focus on teamwork

Even when someone is out in the field or working from home, DocuShare Flex makes it easy to communicate, organize and prioritize tasks, and get the right information the right people.

Want to learn more about Xerox and other manufacturers? Looking for industry news? Contact us today!

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