Scanning is a great solution, but it can't solve all your security problems on its own. Many scanned documents should be shredded afterward to keep sensitive data safe. Today, we'll help you identify which files should go straight to the shredder.
After You Scan
Let's say you're using a scanning service to help your company transition into the digital world, limit paper usage, and improve security. That's great news--but the truth is that it is only step one. After you scan certain documents, you also need to shred them. Not just because they're taking up space, but because they can still walk away in the wrong hands or be used to harm your company, your clients, or your employees.
Luckily, deciding what to shred doesn't have to be stressful. Here's the trick: if it has any of the following information, it belongs in the shredder.
- Personal information
Documents containing medical records, social security numbers, and other sensitive personal information should always be shredded. You'll have this info on file thanks to your scanning service, but it won't be at risk of being taken off your desk or out of a file cabinet.
- Financial information
Tax records, pay stubs, receipts, invoices, canceled checks-- if it talks about money, it needs to go. Financial information can be particularly damaging to your company if it falls into the wrong hands.
- Internal information
You might not think you have any big, mysterious "company secrets." The truth is, internal letters, memos, and especially client lists, can often contain data that competitors could use to get ahead. In this case, you're better safe than sorry.
Want to learn more about shredding? Looking for a great scanning service? Contact us today!
